Agenda and minutes

Venue: Council Chamber

Contact: Rebecca Tait 

No. Item


Apologies for absence


Apologies from the meeting were received from Councillor S Farmer.


To approve the minutes of the previous meeting pdf icon PDF 59 KB


The minutes of the meeting held on 30 August 2023 were approved as a correct record and signed by the Chairman.


Declarations of disclosable pecuniary, other registrable and non registrable interests

Members are reminded of their responsibility to declare any disclosable pecuniary, other registrable or non-registrable interest in respect of matters contained in the agenda.



There were no declarations of disclosable pecuniary, other registrable or non-registrable interests.




Public participation


There was no public participation.


Safeguarding Policy pdf icon PDF 63 KB

Report of the Director of Resources & Deputy Chief Executive enclosed.

Additional documents:


The Director of Resources & Deputy Chief Executive submitted a report to request that Committee approve the Council’s revised Safeguarding Policy.


The Council’s Safeguarding Children’s and Vulnerable Adults Policy had been in place for a number of years. Recent amendments to legislation had led to a number of changes being required to the policy, together with other changes such as contact numbers. The opportunity had also been taken to make the policy easier to read, this followed discussions at the District Safeguarding group, where district leads had discussed current issues and best practice.


The policy would continue to be included in the staff handbook along with an accompanying booklet to help staff understand how they could help with the Council’s duty in respect of safeguarding, which was seen as everyone’s responsibility.


UNISON had been consulted in regards to the new policy, and staff would be made aware of the new policy in a number of ways.  Staff e-learning and training would also be revised. A briefing would also be arranged for Councillors, along with access to the staff e-training package.


The revised policy was included in the report for Members consideration. Members supported the policy and it was asked that an addition be made to the start of the ‘Taking Action’ flowchart on page 11 of the policy, to state ‘Is there a serious and immediate threat to a family/child/young person.’




1.     Approve the revised Safeguarding Policy as attached to the report with an addition to ‘Taking Action’ flowchart so that it states ‘family/child/young person’ at each stage.


2.     Approve that the Safeguarding Policy is used to revise the staff handbook.


3.     Approve the arrangement of a series of briefings for staff and Councillors.


Minutes of Working Groups



There were no minutes from working groups.


Reports from representatives on outside bodies



There were no reports from representatives on outside bodies.


Exclusion of Press and Public


RESOLVED: That by virtue of the next item of business being exempt information under Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972 the press and public be now excluded from the meeting.



Payment of Honoraria

Report of the Chief Executive enclosed.


The Chief Executive submitted a report that Committee consider a payment of honorarium to a member of staff who had covered the duties of a more senior post.


The factors and financial implications to be considered when assessing the application were set out in the report.




Approve the Honorarium payment to the member of staff as set out in the report.




General Staffing Update

Report of the Director of Resources & Deputy Chief Executive enclosed.


The Director of Resources & Deputy Chief Executive submitted a report informing members of general staffing matters since the last Committee meeting. The report included information on appointments and resignations, internal movements, establishment changes, training, and retirements.


The report noted that 2 new staff had been appointed between 16 August 2023 and 15 October 2023 and that there had been 5 leavers in the same period. The report also noted that a member of staff had completed Qualification training, and there had been 2 unreported work experience placements during the previous reporting period which had been arranged at short notice. Letters of thanks were to be sent to the staff who have left the Council, where appropriate.